Summary

This article provides information on how to invite students or parents (or any other person without a District account) to a Teams meeting.

Audience

This article is intended to be used by SD68 staff who want to include an outside party in a Teams meeting.

Instructions

Inviting Students or Parents to a Teams Meeting

Using the Teams application, students can be invited by entering their full e-mail address, one at a time, into the ‘Add required attendees’ field on the ‘New Meeting’ form. For a one-off meeting, or one with only a small number of attendees, this is easy enough to do. However, when planning to invite a group of students (and/or staff) to a series of meetings, this can become onerous. This document will show you how to use Outlook and Outlook Contact Groups to simplify the process.

Start the process in the Outlook PC app. This will, unfortunately, not work on Outlook on the Web at this time.

Create a contact group

1. Click on New Items in the Outlook ribbon
2. Click on More Items
3. Click on Contact Group

Name Contact Group and add members

1. Give your new contact group a name to identify it
2. Click on Add Members
3. Click on New E-mail Contact
4. In the Display Name field, type the student’s name
5. In the E-mail address field, enter the student’s full Learn68 e-mail address
6. Click OK (Repeat for each additional student or parent you want to include). You can also add staff members, using their SD68 e-mail address.
7. When the group is completed, click Save & Close

Create a new Teams meeting

1. Click on New Items in the Outlook ribbon
2. Click on Teams Meeting
3. Title your meeting
4. Enter the name of your new Contact Group. At this point you can add any attendees only for this meeting
5. Send your meeting invitation

This meeting will now show up in both the Outlook calendar and the Teams calendar.

Additional Help

If you are still experiencing issues after attempting all of the steps outlined above, please contact the SD68 Helpdesk (Link)