Navigating eConsent

Send Form Tab - 4 Steps - Repeat for Each Form

Step 1: Select the Form to Emailed
Click drop down arrow = Select Form Type:

• Student Emergency Release
• Cloud Consent
• Student Information Consent

Step 2: Send Form – Two Ways to Select Students
1. Multiple Students

• Select multiple students by clicking the drop down arrow next to items per page (On the bottom bar) Select the number of students – 20/50/100/All
• Select the box next to StudentID – This will highlight the number of students chosen above

OR

2. Individual Student(s)

• Select individual student(s) by clicking the Last Name (text) for Alphabetical (See arrow after Last Name to indicate sort order)
• Select the Filter on Last Name, then choose operation to sort by adding Student Last Name in Blank Field > Click Filter
• Select student(s) by clicking the box next to their name, highlighting the row
• TIP: Click refresh circle arrow to refresh screen > Bottom right hand corner

Step 3: Preview Consent Form

• Click Preview Consent Form to confirm which form will be emailed

Step 4: Send Consent Form
****MUST not close browser and MUST wait for Pop-Up Window to display how many forms where sent***Any interruption will result in restarting process from beginning****

• Click Send Consent Form to email parents/guardian with MyEd Priority 1 and/or 2

Cloud Consent – Students without Account

The following message will appear when student(s) do not have a login account in “SAM – Student Account Manager.” Please reach out and notify your School’s designated Student Account Manager OR email helpdesk to connect you with your school IT support technician. ***New student accounts created by SAM can take up to a couple of hours to appear in eConsent***

• Click name Account twice to bring up Blank(s) > Select All students (reminder – click items per page at bottom of screen) > then Un-Select students with Blank(s) under Account Column > Click Send Consent Form
• Pop-Up Window – Click OK. ***Double check form title matches form chosen***

***MUST wait for Pop-Up Widow to display how many forms were sent > Click Ok***

Information - Use Filter for: Form Sent or Responded

Will display Yes email sent to parent/guardian OR No email was not sent to parent/guardian

• Click on filter button select Yes or No > Click Filter. Will display Yes parent/guardian filled out email and clicked Submit or No parent/guardian has not filled out email.
• Once students are filtered click ALL the students to select > click Send Consent Form

View Sent Form Tab

Select the form to view by clicking on the drop down arrow titled "select form type." From here, you can view:

• Student Emergency Release,
• Cloud Consent, and
• Student Information Consent

Student Emergency Release

• Consent Answer = Yes, No, Null (parent/guardian has not answered and clicked Submit)
• Signature Date = Date Priority 1 and/or 2 clicked Submit
• Signature = Of Priority 1 and/or 2
• Requestor = Admin or Clerical who sent form
• Note = Information regarding email
• Details = Click details button to see full view of form answers

Cloud Consent

• Consent Answer = Yes, No, Null (parent/guardian has not answered and clicked Submit)
• Signature Date = Date Priority 1 and/or 2 clicked Submit
• Signature = Of Priority 1 and/or 2
• Requestor = Admin or Clerical who sent form
• Note = Priority 1 and 2 email address
• Details = Click details button to see full view of form answers

Student Information Consent

• Photo Release = Yes, No, Null (parent/guardian has not answered and clicked Submit)
• Media Release = Yes, No, Null (parent/guardian has not answered and clicked Submit)
• Image Release Consent = Yes, No, Null (parent/guardian has not answered and clicked Submit)
• Photo & Video Release Consent = Yes, No, Null (parent/guardian has not answered and clicked Submit)
• Field Trips Release = Yes, No, Null (parent/guardian has not answered and clicked Submit)
• Signature Date = Date Priority 1 and/or 2 clicked Submit
• Signature = Of Priority 1 and/or 2
• Email = Parent/Guardian Email
• Requestor = Admin or Clerical who sent form
• Note = Priority 1 and 2 email address
• Details = Click details button to see full view of form answers

Print Student Emergency Release Forms

Elementary School

Bulk Printing - 3 Steps

Step 1: Select Form to Print

• Click drop down arrow = Select Form Type:
• Student Emergency Release

Step 2: Select Parameters

• By Grade = Click drop down arrow and select grade level
• By Homeroom = Click drop down arrow and select homeroom
• By Alphabetical = Click Student Last Name (text)

Step 3: Print

• Click Print Form
• Click drop down arrow on PDF at bottom of screen
• Click Open
• Click Printer Icon top right
• Click drop down arrow to select a printer
• Click Print

Secondary School

Bulk Printing - 3 Steps

Step 1: Select Form to Print

• Click drop down arrow = Select Form Type:
• Student Emergency Release

Step 2: Select Parameters

• By Grade = Click drop down arrow and select grade level
• By Alphabetical = Click Student Last Name (text)

Step 3: Print

• Click Print Form
• Click drop down arrow on PDF at bottom of screen
• Click Open

Print Course or Teacher - 4 Steps

Step 1: Select Form to Print

• Click drop down arrow = Select Form Type:
• Student Emergency Release

Step 2: ***Optional*** - Search MyEd for Course Code and Section Number
Path: MyEd > School View > Schedule (top tab) > Master (side tab) > Filter = Current Year > Field Set = Primary Teacher

• Search by Course = Click Column Header = Description
• Search by Teacher = Click Column Header Primary Staff > Name
• Search by Block = Click Column Header = Schedule
• Copy down the Course Code and Section Number under Course Column

Step 3: Select Parameters

• By Grade = Click drop down arrow and select grade level
• By Course Code = Click drop down arrow and select course
• By Section Number = Click drop down arrow and select section

Step 4: Print

• Click Print Form
• Click drop down arrow on PDF at bottom of screen
• Click Open
• Click Printer Icon top right
• Click drop down arrow to select a printer
• Click Print

Print Individual Student - 3 Steps

Step 1: Select Form to Print

• Click drop down arrow = Select Form Type:
• Student Emergency Release

Step 2: Search for Student

• By Grade = Click drop down arrow and select grade level
• By Alphabetical = Click Student Last Name (text)

Step 3: Print

• Click Print Form
• Click drop down arrow on PDF at bottom of screen
• Click Open
• Search for Student = Ctrl + F. Pop-up window right hand corner = Enter Student Name
• Make Note of Page Number (example page 6)
• Click Printer Icon top right corner
• Pages = Click drop down arrow = Click Custom
• Pages = Number from above (example page 6)
• Destination = Choose printer
• Click Print

Export to PDF or Excel

Pulling an Excel spreadsheet and adding filters will providing answers like:

• Which parent/guardian has not clicked Submit? = Null
• Which students have a Yes
• Which students have a No
• Who is missing an Email

Print Schools Statistics

Running this report will show in detail how many students have eConsent forms YES, NO, and still MISSING.

• Path: Consent Form Report > Click drop down arrow = Cloud Consent > Click Print Schools Statistics

On Behalf of Parent/Guardian

Admin and Clerical do have the ability to sign on behalf of parent/guardian and requires indication of approval from parent/guardian, via signed paper copy or notes taken from phone call, all approvals are required to be kept in the student file.

View Sent Form Tab – 4 Steps

Step 1: Select the Form to Signed On Behalf of Parent/Guardian
Click drop down arrow = Select Form Type:

• Student Emergency Release
• Cloud Consent
• Student Information Consent

2. Individual Student

• Select individual student(s) by clicking the Last Name (text) for Alphabetical (See arrow after Last Name to indicate sort order)
• Select the Filter on Last Name, then choose operation to sort by adding Student Last Name in Blank Field > Click Filter
• Select student(s) by clicking the box next to their name, highlighting the row

3. Fill Out Parent Consent Form

• Click the Detail Button

4. Form Pop-Up Window

• Fill out form answers on behalf of parent/guardian
• Signature = Authorized by: Principal First & Last Name
• Click Update

Cross-Enrolled Students

Students who are cross-enrolled to your school and information is being entering into eConsent using “On Behalf of Parent/Guardian”.

Step 1: Obtain Parent/Guardian Approval

1. Email using Outlook for each parent/guardian separately the 3 forms (Contact communications for up-to-date forms), OR
2. Parent/guardian fills out paper copy of all 3 forms

Step 2: Find individual Student(s) and Create eConsent Record

• Path: Click Send Form Tab > Choose Form type (must repeat steps for each form) >Use filter to search for student(s) > Place checkmark next to each student(s) name > Uncheck “Send Form to parents email” > Click Send Consent Form (Must click Send Consent Form to create Details Button on the View Sent Forms Tab)

Step 3: Click Refresh at the bottom of the screen

• Path: Click View Sent Forms Tab > Choose Form type (must repeat steps for each form) > Click Refresh bottom right hand of screen.

Step 4: Enter Information On Behalf Of Parent/Guardian

• Path: Click View Sent Forms Tab > Choose Form type (must repeat steps for each form) >Use filter to search for student(s) > Click Detail button > Follow steps above on entering information On Behalf Of Parent/Guardian

International Students - Semester Change

Step One – Update MyEd

• Enrolment status changed from Pre-Reg to Active
• Assign calendars
• Add Homestay Family contact information – International Department will supply

Step Two – Wait 24 Hours

• Once the above information is added to MyEd it takes 24 hours for eConsent to update

Step Three - Missing Account (SAM’s)

• Step 1: eConsent Blank Accounts
• Path: Send Form Tab > arrow drop down = Cloud Consent form > search for student > Bland Account
• Please reach out and notify your School’s designated Student Account Manager OR email helpdesk to connect you with your school IT support technician. ***New student accounts created by SAM can take up to a couple of hours to appear in eConsent***
• TIP: Make sure to click Refresh students from AD – Access to eConsent is Instant.
• Step 2: eConsent Accounts Display
• Path: Send Form Tab > arrow drop down = Cloud Consent form > Search for Student > Account display students SAM’s ID > move onto next steps

Step Four – On Behalf of Parent/Guardian

• All steps are list above in document. Ctrl+F search ‘On Behalf of Parent/Guardian’ and follow all steps.