eConsent for Teachers

eConsent teachers

Summary

This article provides an in-depth review of the eConsent application and it's use.

Audience

This article is intended to be used by teachers.

Instructions

Overview of the eConsent Application

eConsent is a web-based application for schools to manage several required consents and signed permissions from students’ parents and guardians.

This first release (version 1.0) handles consent to:

The use of student photos and videos, walk/run field trips, volunteering in school
Authorized individuals for emergency release of students
Technology – the use of Cloud apps

eConsent allows:

School teachers to view consent responses for students in their class(es).
The school office to send consent requests via email to parents and guardians and then to view and report on the responses for every student in their school.

How to Access eConsent

On the SD68 Intranet, you can click on the eConsent link. Or you can access the app directly at the following link at: https://staffweb.sd68.bc.ca/econsent

How to Log On

User Name = Use your regular school district credentials, e.g. firstname.lastname
Password = computer login password

Navigating eConsent

View Sent Form Tab

Select the form to view by clicking on the drop down arrow titled "select form type." From here, you can view:

Student Emergency Release,
Cloud Consent, and
Student Information Consent

Student Emergency Release

Consent Answer = Yes, No, Null (parent/guardian has not answered and clicked Submit)
Signature Date = Date Priority 1 and/or 2 clicked Submit
Signature = Of Priority 1 and/or 2
Requestor = Admin or Clerical who sent form
Note = Information regarding email

Cloud Consent

Consent Answer = Yes, No, Null (parent/guardian has not answered and clicked Submit)
Signature Date = Date Priority 1 and/or 2 clicked Submit
Signature = Of Priority 1 and/or 2
Requestor = Admin or Clerical who sent form
Note = Priority 1 and 2 email address

Student Information Consent

Photo Release = Yes, No, Null (parent/guardian has not answered and clicked Submit)
Media Release = Yes, No, Null (parent/guardian has not answered and clicked Submit)
Image Release Consent = Yes, No, Null (parent/guardian has not answered and clicked Submit)
Photo & Video Release Consent = Yes, No, Null (parent/guardian has not answered and clicked Submit)
Field Trips Release = Yes, No, Null (parent/guardian has not answered and clicked Submit)
Signature Date = Date Priority 1 and/or 2 clicked Submit
Signature = Of Priority 1 and/or 2
Email = Parent/Guardian Email
Requestor = Admin or Clerical who sent form
Note = Priority 1 and 2 email address

Export to PDF or Excel

Pulling an Excel spreadsheet and adding filters will providing answers like:

Which parent has not clicked Submit? = Null
Which students have a Yes
Which students have a No

Print Student Emergency Release Form

Bulk Printing - 3 Steps

Step 1: Select Form to Print

Click drop down arrow = Select Form Type:
Student Emergency Release

Step 2: Select Parameters

By Grade = Click drop down arrow and select grade level
By Alphabetical = Click Student Last Name (text)

Step 3: Print

Click Print Form
Click drop down arrow on PDF at bottom of screen
Click Open
Click Printer Icon top right
Click drop down arrow to select a printer
Click Print

Individual Student - 3 Steps

Step 1: Select Form to Print

Click drop down arrow = Select Form Type:
Student Emergency Release

Step 2: Search for Student

By Grade = Click drop down arrow and select grade level
By Alphabetical = Click Student Last Name (text)